derrick
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Just received the following e-mail:
Our Reference:
15 January 2007
Dear Sir
I am writing following your recent emails to the Information Commissioner’s Office in which you raise concerns about our use of the term ‘lo-call’ when advertising our Helpline services. Your complaint has been passed to me as head of ICO customer services in line with our service complaint procedures.
In responding to your complaint it may help if I briefly explain the rationale behind the way we have chosen to advertise our Helpline services before addressing the specifics of your complaint.
The ICO Helpline Service
For a number of years customers contacting our office by telephone have been asked to ring 01625 545745 to speak to our Helpline staff, or 01625 545700 to speak to our switchboard operator. We are currently mid-way through a project to improve this service, streamlining the number entry points into our organisation, whilst seeking to provide our customers with as much choice as possible in what we recognise as an ever changing world of telecoms service provision.
Recognising that for many customers the cheapest option, depending on their telecoms service provider, may well be to call our traditional 01625 number, we chose to retain this service at the heart of our Helpline strategy. However, we also wanted to provide customers with the choice of calling what have traditionally been termed an 0845 or ‘lo-call’ number. We have been absolutely clear from the outset that we did not wish to force our customers to incur unnecessary or prohibitive telephone charges when seeking our advice or assistance. Given that we are unfortunately not in a position to offer a freephone service, it was felt that the choice of the two numbers, as described above, would provide our customers with the ability to choose the number which would see them incur the lowest charges.
The use of the ‘Lo-Call’ tag
When looking to explain to our less technically proficient customers the reason for offering two numbers, I chose to use the term ‘lo-call’ due to its direct association with the 0845 service. It was never our intention to suggest that this number was necessarily cheaper than the ‘national rate’ and indeed, when we advise our customers to ring our Helpline when we write to hem, we go on to explain that we have a ‘national rate’ number for those who have access to ‘cheaper national rate calls’. However, I acknowledge that in attempting to keep the description of our service as succinct as possible on our website, I may well have given the impression that our 0845 number was being offered as the cheapest service. In an attempt to remedy this situation I am now in the process of adding some more detailed guidance to our website to avoid any future unfortunate misunderstandings.
I would therefore like to conclude by stressing that it certainly isn’t our intention to mislead any of our customers, and if you felt in any way confused or misled by the services we were offering I can only apologise, and hope you are suitably reassured by this explanation.
If you have any further concerns, or wish me to clarify any of the information in this email, please do contact me by replying to this email, or quoting the reference number at the top of this email if you wish to contact us by telephone.
Yours sincerely
Paul Arnold
Head of Customer Services
The Information Commissioner’s Office
Cc Susan Fox – Director of Communications and External Relations
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