bazzerfewi wrote on Dec 14
th, 2011 at 8:16am:
118 A bit of good news, I have rectified an error that my wife made when she rang 118118 instead of the Virgin Free Service 118180. I contacted Pay Phone Plus and they informed me that if a 118 search had not been carried out successfully the caller was entitled to a full refund.
I trawled the 118 site for a free phone number and then contacted them for no charge as I did not trust them to refund the call charge. Anyway the upshot was – the operator said I will refund you this time as a good will gesture (what a load of rubbish) little did he know that I had been in contact with Pay Phone Plus and I knew that he was bound by their regulation to reimburse me in full.
I contacted them via the following 0800 3891 118 number if any member has a similar problem I urge you to do the same.
According to the PhonepayPlus Guidance Note I linked to quoted above in reply #8 says that directory enquiries providers are only bound to give a refund to a customer where:
- a consumer has provided relevant information, but was not provided with the requested number;
- and where a complaint has been made to the provider and upheld.
Clearly if there is no number to be given (either because the party is ex-directory or because the customer supplied incorrect information) then there are no grounds for a refund because the DQ service has fulfilled its service obligation. The only circumstances where a refund is where an incorrect number was provided (or perhaps where the customer was informed that there was no number when in fact there was).
In order to get a refund, then not only must it be demonstrated that the incorrect number was provided, but that the complaints process be followed and for the complaint to be upheld.
Thus, it follows that a provider is not duty bound to provide a refund where the complaints process has not been followed.
Companies do not usually uphold a complaint without having investigated it first. However, it may be easier (for want of a better word) to offer a refund as a gesture of goodwill, thereby accepting no liability and also removing the need to spend time carrying out an investigation.
Where the customer has spoken to PhonepayPlus beforehand, this does not mean that the complaints process can be bypassed, irrespective of whether the representative was aware of this fact or not.
How can a customer source evidence to demonstrate that an incorrect response was given? Does this require a search using another provider (at cost!)? How does the customer know whether one or both are incorrect, particularly if they survey a different database?